Article 31
Personnel Records

Section 31.01

Each employee may, upon request, have access to review the contents of his or her Official Personnel Folder with the exception of any documents exempted from disclosure under the Privacy Act of 1974. Such review will occur in the presence of an Office of Human Resources employee. An employee reviewing the contents of the employee's Official Personnel Folder may be accompanied by a personal representative if the representative is designated in writing to the servicing personnel operations team leader prior to or at the time the request is made.

Section 31.02

Official Personnel Folders are maintained in accordance with applicable regulations. With the exception of those documents described in Section 31.01 of this Article, each employee will continue to receive a copy of all permanent records filed in the Official Personnel Folder immediately after they are entered into the folder.

Section 31.03

The Employer will continue to maintain systems of records containing personal information about employees in accordance with the notice requirements of the Privacy Act of 1974.

Section 31.04

Records maintained by an employee's supervisor, which are exempt from the disclosure requirements of the Privacy Act, may not be used in arbitration proceedings without providing advance notification and a copy of such records to NTEU.